Privacy Policy

Last updated: July 27, 2026

SAM USA Filing ("we," "our," or "us") operates the website samusafiling.com and shop.samusafiling.com. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website or use our services.

1. Information We Collect

Information you provide directly

When you use our services, submit a form, or contact us, we may collect:

• Full name and contact name
• Business name and legal entity name
• Email address
• Phone number
• Mailing address and business address
• Unique Entity Identifier (UEI)
• CAGE Code
• Employer Identification Number (EIN / TIN)
• NAICS and PSC codes
• Electronic Funds Transfer (EFT) banking information required by SAM.gov
• Points of contact information
• Any other information you voluntarily provide

Information collected automatically

When you visit our website, we may automatically collect:

• IP address
• Browser type and version
• Device type and operating system
• Pages visited and time spent on pages
• Referring URL
• Date and time of visit
• Cookies and similar tracking technologies (see our Cookie Policy)

Information from third parties

We may receive information from third-party services we use, including Stripe (payment confirmation), HubSpot (customer relationship management), EmailJS (form delivery), and Google Analytics (website analytics).

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our SAM.gov filing services
• Prepare, verify, and submit your SAM.gov registration or renewal
• Communicate with you about your filing status, account updates, and service-related matters
• Process payments through our payment processor (Stripe)
• Respond to your inquiries and provide customer support
• Send administrative notifications, such as renewal reminders and expiration alerts
• Monitor and analyze website usage to improve our services
• Comply with legal obligations

3. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes. We may share your information with:

• SAM.gov and federal agencies: Information required to complete your registration or renewal is submitted directly to SAM.gov as part of the filing process.
• Stripe: Payment information is processed by Stripe, Inc. We do not see, receive, or store your credit card number. Stripe's privacy policy governs their handling of your payment data.
• HubSpot: Contact and business information is stored in HubSpot for customer relationship management and service delivery.
• EmailJS: Form submissions may be transmitted via EmailJS for email delivery to our team.
• Google Analytics: Website usage data is collected by Google Analytics to help us understand how visitors use our site.
• Legal requirements: We may disclose your information if required by law, regulation, legal process, or government request.

4. EFT Banking Information

SAM.gov requires Electronic Funds Transfer (EFT) banking information for federal payment routing. When you provide banking details through our intake form, this information is transmitted encrypted directly to SAM.gov as part of your filing. We do not retain, store, or keep copies of your banking information after submission.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information, including:

• 256-bit SSL/TLS encryption for all data transmitted between your browser and our website
• PCI-DSS Level 1 certified payment processing through Stripe
• Restricted access to personal information on a need-to-know basis
• Regular review of our data collection, storage, and processing practices

While we take reasonable precautions, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security of your information.

6. Data Retention

We retain your personal information for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. Contact and business information associated with active service accounts is retained for the duration of the monitoring period (typically 12 months). You may request deletion of your information at any time by contacting us.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information
• Object to or restrict certain processing of your information
• Request a portable copy of your information
• Withdraw consent where processing is based on consent

To exercise any of these rights, contact us at hello@samusafiling.com. We will respond within 30 days.

8. California Residents (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete your information, and the right to opt out of the sale of your information. We do not sell personal information. To make a CCPA request, contact us at hello@samusafiling.com.

9. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child under 18, we will take steps to delete that information.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to read the privacy policies of any third-party sites you visit.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by the "Last updated" date at the top of this page. We encourage you to review this Privacy Policy periodically.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, contact us at:

SAM USA Filing
30 N Gould St # 65721
Sheridan, Wyoming 82801-6317
Email: hello@samusafiling.com
Phone: +1 (307) 445-3448